Human Resources Assistant
3.
7 Salem, OR Salem, OR Full-time Full-time $4,582 - $7,108 a month $4,582 - $7,108 a month 11 days ago 11 days ago 11 days ago ALL STATE OF OREGON JOB APPLICATIONS MUST BE SUBMITTED THROUGH WORKDAY:
https:
//oregon.
wd5.
myworkdayjobs.
com/en-US/SOR_External_Career_Site/job/Human-Resources-Assistant_REQ-153288 Interviews:
will be scheduled within two weeks after the application deadline.
Who we are The Human Resource Services Division (HRSD), part of the Oregon Judicial Department (OJD), provides full-service human resources consultation in support of judges and employees across 27 judicial districts within Oregon's 36 counties, plus the Office of the State Court Administrator, Court of Appeals, Supreme Court, and Tax Court.
Our 19-person team focuses on payroll, benefits, classification and compensation, recruitment and selection, safety, workers' compensation, employee relations and labor consultation, legal compliance, discipline, grievances and appeals, workforce diversity, equity, and inclusion, staff training and development, and records.
We support Oregon's courts and our colleagues in the department's mission to provide fair and accessible justice services to everyone who interacts with Oregon's courts.
If this sounds like a team you want to join, please apply.
We welcome all candidates who are inspired by our work and mission.
Benefits to you We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
Salary offers are made with consideration of the candidate's education and experience.
Position Highlights HRSD is hiring a Human Resources Assistant to provide professional administrative support to the division generally and to the HRSD Director specifically.
Our team members are engaged and supportive of one another, and we thrive by helping OJD employees be their best professional selves.
As a main point of contact, you will help OJD and HRSD make a good impression when you greet visitors and answer calls from judges, OJD staff, state agencies, vendors, and the public.
Your workload will be dynamic and, at times, heavy due to the number of functional areas you will support and the subject matter that we handle.
Much of your time will be spent coordinating and scheduling meetings and other events, researching and reserving resources (e.
g.
, facilities and catering), assisting with travel arrangements, preparing presentation equipment and materials for meetings, creating and distributing meeting minutes, procuring office equipment and supplies, and helping maintain HRSD's SharePoint site by ensuring that information is current and by creating new site pages to support various projects, functions, and trainings.
You will also perform data entry and reporting through the Workday Learning Management System.
Additionally, you will monitor and reconcile Program Cost Accounts (PCAs), prepare budget reports for multiple PCAs, evaluate and process invoices and travel reimbursements, and partner with management to prepare budgets.
You will help process hire and separation documents, as well as conduct new-employee orientation as needed.
As our liaison with building management, you will coordinate maintenance and service requests, perform quality control checks on work performed, evaluate and process invoices, and help with space planning and design.
Part of your time will be spent tracking our asset inventory, accepting deliveries, and verifying warranty claims and license renewals.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for Cover Letter and Work History/Resume Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter Attach your cover letter (not to exceed two pages) in the Resume / Cover Letter section of the application.
Your cover letter and filename should include your name.
In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
Address the cover letter To the Hiring Manager.
Do not use a generic cover letter; please personalize your cover letter for this position.
We read every letter.
Prepare your cover letter before starting your Workday application.
Work History/Resume Attach your updated resume in the Resume / Cover Letter section of the application.
Your resume and filename should include your name.
OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application.
All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
Minimum Qualifications (These must be evident in your resume or work history.
) The qualified candidate must have a high school diploma or equivalent.
AND Five (5) years of human resources clerical support experience, secretarial or administrative experience demonstrating the knowledge, skills, and abilities needed for this position.
OR Any combination of education and experience equivalent to five (5) years of experience that typically supports the knowledge, skills, and abilities for the position.
Special Qualifications (These must be verifiable.
) None.
Requested Skills and Attributes (These must be addressed in your cover letter.
) Experience providing direct clerical or administrative support to multiple persons, which included scheduling/calendaring, human resource functions, workload prioritization, information sharing, and other logistical duties; experience should be recent-within the past five years.
Experience using a computer to review, analyze, and manage data, maintain spreadsheets, run reports, and present findings; proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, etc.
) and Adobe Pro; and familiarity with Canva or similar design/publishing software, Jabber, and SurveyMonkey.
Ability to manage a heavy workload with multiple tasks, frequent interruptions, and competing deadlines.
Experience working effectively and collaboratively in a team environment and maintaining positive working relationships.
Ability to recognize when to elevate an issue to a supervisor.
Experience using Workday in a specialized role, or using a comparable human resources information system, is desirable.
Experience working with human resource functions, in a human resources office, or other related experience handling confidential information is desirable.
Working Conditions This is a full-time position, and the work schedule currently is 8:
00 a.
m.
to 5:
00 p.
m.
Monday through Friday.
It is eligible for overtime compensation for hours worked in excess of 40 per workweek.
Occasional after-hours or overtime work may be required.
Travel, sometimes overnight, for meetings and events may be required; this position may use a state vehicle to conduct business.
Within the next month, our office will be relocating to 1158 Chemeketa Street NE in Salem, Oregon.
Hybrid work may be available for this position; however, fully remote work is not available.
Hybrid work may be assigned, approved, or changed only by the division's administrative authority.
Frequent phone and in-person contact with people from diverse backgrounds.
Frequent phone and in-person contact with people who are facing challenging life circumstances, stressful situations, or trauma.
Long periods of sitting or standing at a computer.
Regular use of the following equipment:
telephone, fax machine, calculator, OJD-assigned computer with multiple monitors, photocopier, overhead projector, and presentation equipment.
ADDITIONAL INFORMATION Criminal Background Check You will be subject to a criminal background check if you are a finalist.
Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility OJD does not offer visa sponsorships.
Within three days of hire, you will be required to complete the U.
S.
Department of Homeland Security's I-9 form confirming authorization to work in the United States.
OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies Apply now if you are interested in this or future vacancies.
This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference Eligible veterans who meet the qualifications will be given preference in the recruitment process.
To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility.
The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials.
Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
Conduct Expectations Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department.
As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity As an employer, OJD complies with Oregon's pay equity law.
Salary offers are made with consideration of the candidate's education and experience.
For more information on pay equity, click here.
Employee Benefits Click here to access information specific to OJD employee benefits.
Public Service Loan Forgiveness OJD is an eligible employer for the Public Service Loan Forgiveness program.
To learn more about this program, and how to qualify, please click here.
Questions and Support If you require an alternate format to complete the application process, call 503-986-5930, or TTY:
Oregon Relay Service 711 for the hearing impaired.
Be prepared to describe the alternate format needed.
Workday related information and resources are available here.
For questions about a specific OJD job posting, call 503-986-5930.
The Oregon Judicial Department embraces equal opportunity and affirmative action.
We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills.
The more inclusive we are, the better our work will be.
Job Type:
Full-time Pay:
$4,582.
00 - $7,108.
00 per month
Benefits:
Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Education:
High school or equivalent (Preferred) Ability to Relocate:
Salem, OR 97301:
Relocate before starting work (Required) Work Location:
Hybrid remote in Salem, OR 97301.
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Salem, OR Salem, OR Full-time Full-time $4,582 - $7,108 a month $4,582 - $7,108 a month 11 days ago 11 days ago 11 days ago ALL STATE OF OREGON JOB APPLICATIONS MUST BE SUBMITTED THROUGH WORKDAY:
https:
//oregon.
wd5.
myworkdayjobs.
com/en-US/SOR_External_Career_Site/job/Human-Resources-Assistant_REQ-153288 Interviews:
will be scheduled within two weeks after the application deadline.
Who we are The Human Resource Services Division (HRSD), part of the Oregon Judicial Department (OJD), provides full-service human resources consultation in support of judges and employees across 27 judicial districts within Oregon's 36 counties, plus the Office of the State Court Administrator, Court of Appeals, Supreme Court, and Tax Court.
Our 19-person team focuses on payroll, benefits, classification and compensation, recruitment and selection, safety, workers' compensation, employee relations and labor consultation, legal compliance, discipline, grievances and appeals, workforce diversity, equity, and inclusion, staff training and development, and records.
We support Oregon's courts and our colleagues in the department's mission to provide fair and accessible justice services to everyone who interacts with Oregon's courts.
If this sounds like a team you want to join, please apply.
We welcome all candidates who are inspired by our work and mission.
Benefits to you We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
Salary offers are made with consideration of the candidate's education and experience.
Position Highlights HRSD is hiring a Human Resources Assistant to provide professional administrative support to the division generally and to the HRSD Director specifically.
Our team members are engaged and supportive of one another, and we thrive by helping OJD employees be their best professional selves.
As a main point of contact, you will help OJD and HRSD make a good impression when you greet visitors and answer calls from judges, OJD staff, state agencies, vendors, and the public.
Your workload will be dynamic and, at times, heavy due to the number of functional areas you will support and the subject matter that we handle.
Much of your time will be spent coordinating and scheduling meetings and other events, researching and reserving resources (e.
g.
, facilities and catering), assisting with travel arrangements, preparing presentation equipment and materials for meetings, creating and distributing meeting minutes, procuring office equipment and supplies, and helping maintain HRSD's SharePoint site by ensuring that information is current and by creating new site pages to support various projects, functions, and trainings.
You will also perform data entry and reporting through the Workday Learning Management System.
Additionally, you will monitor and reconcile Program Cost Accounts (PCAs), prepare budget reports for multiple PCAs, evaluate and process invoices and travel reimbursements, and partner with management to prepare budgets.
You will help process hire and separation documents, as well as conduct new-employee orientation as needed.
As our liaison with building management, you will coordinate maintenance and service requests, perform quality control checks on work performed, evaluate and process invoices, and help with space planning and design.
Part of your time will be spent tracking our asset inventory, accepting deliveries, and verifying warranty claims and license renewals.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for Cover Letter and Work History/Resume Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter Attach your cover letter (not to exceed two pages) in the Resume / Cover Letter section of the application.
Your cover letter and filename should include your name.
In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
Address the cover letter To the Hiring Manager.
Do not use a generic cover letter; please personalize your cover letter for this position.
We read every letter.
Prepare your cover letter before starting your Workday application.
Work History/Resume Attach your updated resume in the Resume / Cover Letter section of the application.
Your resume and filename should include your name.
OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application.
All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
Minimum Qualifications (These must be evident in your resume or work history.
) The qualified candidate must have a high school diploma or equivalent.
AND Five (5) years of human resources clerical support experience, secretarial or administrative experience demonstrating the knowledge, skills, and abilities needed for this position.
OR Any combination of education and experience equivalent to five (5) years of experience that typically supports the knowledge, skills, and abilities for the position.
Special Qualifications (These must be verifiable.
) None.
Requested Skills and Attributes (These must be addressed in your cover letter.
) Experience providing direct clerical or administrative support to multiple persons, which included scheduling/calendaring, human resource functions, workload prioritization, information sharing, and other logistical duties; experience should be recent-within the past five years.
Experience using a computer to review, analyze, and manage data, maintain spreadsheets, run reports, and present findings; proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, etc.
) and Adobe Pro; and familiarity with Canva or similar design/publishing software, Jabber, and SurveyMonkey.
Ability to manage a heavy workload with multiple tasks, frequent interruptions, and competing deadlines.
Experience working effectively and collaboratively in a team environment and maintaining positive working relationships.
Ability to recognize when to elevate an issue to a supervisor.
Experience using Workday in a specialized role, or using a comparable human resources information system, is desirable.
Experience working with human resource functions, in a human resources office, or other related experience handling confidential information is desirable.
Working Conditions This is a full-time position, and the work schedule currently is 8:
00 a.
m.
to 5:
00 p.
m.
Monday through Friday.
It is eligible for overtime compensation for hours worked in excess of 40 per workweek.
Occasional after-hours or overtime work may be required.
Travel, sometimes overnight, for meetings and events may be required; this position may use a state vehicle to conduct business.
Within the next month, our office will be relocating to 1158 Chemeketa Street NE in Salem, Oregon.
Hybrid work may be available for this position; however, fully remote work is not available.
Hybrid work may be assigned, approved, or changed only by the division's administrative authority.
Frequent phone and in-person contact with people from diverse backgrounds.
Frequent phone and in-person contact with people who are facing challenging life circumstances, stressful situations, or trauma.
Long periods of sitting or standing at a computer.
Regular use of the following equipment:
telephone, fax machine, calculator, OJD-assigned computer with multiple monitors, photocopier, overhead projector, and presentation equipment.
ADDITIONAL INFORMATION Criminal Background Check You will be subject to a criminal background check if you are a finalist.
Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility OJD does not offer visa sponsorships.
Within three days of hire, you will be required to complete the U.
S.
Department of Homeland Security's I-9 form confirming authorization to work in the United States.
OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies Apply now if you are interested in this or future vacancies.
This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference Eligible veterans who meet the qualifications will be given preference in the recruitment process.
To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility.
The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials.
Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
Conduct Expectations Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department.
As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity As an employer, OJD complies with Oregon's pay equity law.
Salary offers are made with consideration of the candidate's education and experience.
For more information on pay equity, click here.
Employee Benefits Click here to access information specific to OJD employee benefits.
Public Service Loan Forgiveness OJD is an eligible employer for the Public Service Loan Forgiveness program.
To learn more about this program, and how to qualify, please click here.
Questions and Support If you require an alternate format to complete the application process, call 503-986-5930, or TTY:
Oregon Relay Service 711 for the hearing impaired.
Be prepared to describe the alternate format needed.
Workday related information and resources are available here.
For questions about a specific OJD job posting, call 503-986-5930.
The Oregon Judicial Department embraces equal opportunity and affirmative action.
We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills.
The more inclusive we are, the better our work will be.
Job Type:
Full-time Pay:
$4,582.
00 - $7,108.
00 per month
Benefits:
Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Education:
High school or equivalent (Preferred) Ability to Relocate:
Salem, OR 97301:
Relocate before starting work (Required) Work Location:
Hybrid remote in Salem, OR 97301.
Estimated Salary: $20 to $28 per hour based on qualifications.
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